Introduction

Wicker Hamilton, referred to as “we”, “us” or “our”, is committed to protecting your privacy and ensuring that personal data is handled securely and responsibly. This Privacy Policy explains how personal information is collected, used, stored and protected when you interact with Wicker Hamilton as a candidate, client, referrer or website visitor.

Who We Are

Wicker Hamilton is a specialist recruitment consultancy providing talent acquisition and advisory services. We act as a Data Controller when processing personal information for recruitment and business operations.

For questions about this policy or how data is handled, please contact: privacy@wickerhamilton.com

What Information We Collect

Candidates

• Name, contact details and location
• CV or résumé, employment history, education and qualifications
• Salary details, preferences and career aspirations
• Interview notes, assessments and reference information
• Right-to-work documentation
• Any additional information you choose to share

Clients

• Contact details such as name, email, telephone number and role
• Company information
• Communication history
• Hiring requirements and feedback

Referrers

• Name and contact details
• Details of the referred candidate
• Payment information required to issue referral rewards

Website Visitors

• Technical information such as IP address, browser type and device information
• Cookie data used for analytics and website performance
• Contact form submissions

How We Use Your Information

For Candidates

• To match candidates with suitable job opportunities
• To assess suitability and present profiles to clients
• To communicate regarding applications, interviews and offers
• To verify qualifications and right-to-work documents
• To maintain candidate records and improve services

For Clients

• To deliver recruitment services
• To communicate regarding roles, candidates and service agreements
• To manage ongoing business relationships

For Referrers

• To process referrals and issue rewards
• To verify eligibility under the Candidate Referral Policy
• To maintain compliance and appropriate records

General Purposes

• To operate and improve the website
• To comply with legal and regulatory obligations
• To manage internal operations and business analytics
• To maintain data security and prevent fraud

Legal Basis for Processing

Personal data is processed only where there is a lawful basis under UK GDPR, including:

• Consent, where information is voluntarily provided
• Legitimate interests, including recruitment and business operations
• Contractual necessity, where processing is required to fulfil agreements
• Legal obligation, including right-to-work and regulatory checks

Sharing Your Information

Personal data may be shared with:

• Clients considering candidates for job opportunities
• Background check providers or referees
• Technology platforms such as CRM systems, email providers and job boards
• Legal, regulatory or law enforcement bodies where required
• Trusted third-party suppliers operating under confidentiality agreements

Wicker Hamilton does not sell personal data to third parties.

International Transfers

Where personal data is transferred outside the UK or EEA, appropriate safeguards are put in place, including Standard Contractual Clauses or equivalent protections.

Data Retention

• Candidate data is retained for up to six years after last engagement
• Client data is retained for up to six years for business and compliance purposes
• Referrer data is retained for the duration of reward processing and audit requirements
• Website analytics data is retained in line with cookie settings and provider policies

Requests for data deletion can be made at any time.

Data Security

Appropriate technical and organisational measures are implemented to protect personal data, including encrypted systems, access controls, regular audits and staff training. While every effort is made to protect data, no internet transmission can be guaranteed as completely secure.

Your Rights

Under UK GDPR, individuals have the right to:

• Access their personal data
• Request correction of inaccurate information
• Request erasure of personal data
• Restrict or object to certain processing
• Request data portability
• Withdraw consent at any time

To exercise these rights, contact privacy@wickerhamilton.com.

Cookies

The website uses cookies for analytics, performance optimisation and user experience improvements. Cookie preferences can be managed through browser settings. Further details are available in the Cookie Policy.

Changes to This Privacy Policy

This Privacy Policy may be updated periodically to remain compliant with legal requirements and best practices. Any updates will be published on this page with a revised update date.

Contact Us

For any questions, concerns or data requests, please contact: privacy@wickerhamilton.com